Privacy Policy

Effective Date: September 15, 2026

Last Updated: September 15, 2026

1. Introduction

Welcome to the official website of Rural and Tribal Development Foundation (RTDF), Sualkuchi, Assam.

At RTDF, we respect your privacy and are committed to protecting the personal information you may share with us through our website. This Privacy Policy explains how we collect, use, store, protect, and disclose information when you visit or interact with our website.

By using our website, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with any part of this policy, please discontinue your use of the website.

2. Information We May Collect

Depending on how you interact with our website, we may collect the following categories of information:

2.1 Information You Provide

When you voluntarily submit information through our website, we may collect:

Full name.

Email address.

Telephone or mobile number.

Postal address or location, where relevant.

Organisation or institutional affiliation.

Information submitted through contact forms, volunteer applications, programme registrations, or other enquiries.

Any other information you voluntarily provide to us.

Please do not submit sensitive personal information unless it is specifically requested for a legitimate organisational purpose and appropriate safeguards are in place.

2.2 Automatically Collected Information

When you visit our website, certain technical information may be collected automatically by our website hosting provider, analytics services, or other technical service providers. This may include:

IP address.

Browser type and version.

Device and operating system information.

Pages visited and time spent on the website.

Referring website or webpage.

Date and time of access.

Technical information relating to website performance and security.

The information collected automatically is used, where applicable, to maintain website security, improve performance, understand website usage, and enhance the visitor experience.

3. How We Use Your Information

RTDF may use the information collected through the website for the following purposes:

To respond to enquiries, messages, and requests.
To communicate with volunteers, programme participants, supporters, and other stakeholders.
To process registrations for events, training programmes, workshops, or other organisational activities.
To administer donations or other support, where such facilities are available.
To provide information about our activities, initiatives, and community development programmes.
To improve the content, accessibility, functionality, and security of our website.
To maintain organisational records and comply with applicable legal and regulatory requirements.
To prevent fraud, misuse, unauthorised access, and other security threats.

We will use personal information only for legitimate purposes and in a manner reasonably consistent with the purpose for which it was collected.

4. Legal Basis for Processing

Where applicable, RTDF may process personal information on the basis of:

Your consent.
The need to respond to your requests or provide a service you have requested.
Compliance with a legal obligation.
Legitimate organisational purposes, subject to applicable law and the protection of your rights.

Where consent is required by law, we will seek it before collecting or using the relevant information.

5. Cookies and Similar Technologies

Our website may use cookies or similar technologies to improve functionality, remember preferences, understand website traffic, or support security.

Cookies are small data files stored on your device by a website.

We may use:

Essential cookies: Necessary for the proper functioning and security of the website.
Preference cookies: Used to remember settings and choices.
Analytics cookies: Used, where enabled, to understand how visitors use the website and improve our services.

You may be able to manage or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of some parts of the website.

If third-party analytics or embedded services are used, their own privacy policies may also apply.

6. Sharing and Disclosure of Information

RTDF does not intend to sell, rent, or trade your personal information for commercial purposes.

We may share personal information in limited circumstances, including:

With authorised staff, volunteers, or representatives who need the information to perform legitimate organisational functions.
With trusted service providers, such as website hosting, email, payment processing, or technical support providers, where necessary to provide services.
With partner organisations or institutions where such sharing is necessary for a programme or activity and is permitted by applicable law.
When required by law, court order, or a lawful request from a competent authority.
Where necessary to protect the rights, safety, security, or property of RTDF, our website users, or other persons.

Where appropriate, we will take reasonable steps to ensure that third parties handle personal information securely and only for authorised purposes.

7. Donations and Payment Information

If our website provides an online donation or payment facility, payments may be processed through a third-party payment gateway.

RTDF may receive limited transaction-related information, such as the donor's name, contact details, payment status, transaction reference, or donation amount, depending on the payment service used.

RTDF does not request or intend to store complete debit-card, credit-card, banking passwords, PINs, or other confidential payment credentials on its own website. Such information should be entered only through the authorised and secure payment service.

Users should review the privacy policy and terms of the relevant payment provider before completing a transaction.

8. Data Security

RTDF takes reasonable administrative, technical, and organisational measures to protect personal information against unauthorised access, alteration, disclosure, loss, misuse, or destruction.

These measures may include access controls, secure website configurations, appropriate data-handling practices, and the use of reputable service providers.

However, no method of transmission over the internet or method of electronic storage can be guaranteed to be completely secure. Accordingly, we cannot guarantee absolute security of information transmitted to or stored by us.

9. Data Retention

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, maintain legitimate organisational records, resolve disputes, enforce agreements, or comply with applicable legal and regulatory obligations.

The retention period may vary depending on the type of information, the purpose of collection, and applicable law.

When personal information is no longer required, we will take reasonable steps to delete it, anonymise it, or securely dispose of it, subject to any legal or organisational record-retention requirements.

10. Third-Party Websites and Services

Our website may contain links to third-party websites, social media platforms, payment gateways, or other external services.

These third-party websites operate independently of RTDF and may have their own privacy policies, terms, and data-collection practices. RTDF is not responsible for the privacy practices, content, or security of external websites.

We encourage visitors to review the privacy policies of any third-party website they access through our website.

11. Children's Privacy

Our website is not intended to knowingly collect personal information from children in violation of applicable law.

Where our programmes involve children or young persons, any collection, use, or publication of their personal information, photographs, or other identifying information will be handled with appropriate care, consent, and safeguards in accordance with applicable legal requirements.

Parents, guardians, or authorised representatives may contact us if they believe that personal information relating to a child has been collected improperly.

12. Your Privacy Rights

Subject to applicable law, you may have rights relating to your personal information, including the right to:

Request information about the personal data we hold about you.
Request correction of inaccurate or incomplete personal information.
Request deletion of personal information where legally permissible.
Withdraw consent where processing is based on consent.
Raise concerns or objections regarding certain uses of your personal information.
Request information about how your personal data is processed.

To exercise any applicable right, please contact us using the details provided in the Contact Us section below. We may need to verify your identity before processing a request.

Some rights may be subject to legal exceptions, record-retention requirements, or other applicable restrictions.

13. Changes to This Privacy Policy

RTDF may revise or update this Privacy Policy from time to time to reflect changes in our activities, website features, technology, or applicable laws.

Any revised policy will be published on this page with an updated “Last Updated” date. We encourage visitors to review this page periodically.

14. Contact Us

If you have any questions, concerns, requests, or complaints regarding this Privacy Policy or the handling of your personal information, please contact us.

Rural and Tribal Development Foundation (RTDF)

Address: Muga Farm, Sualkuchi, Assam – 781103, India

Email:

Phone:

Website: https://rtdfoundation.org

Subject line for privacy enquiries: Privacy Policy Enquiry

We will endeavour to respond to privacy-related enquiries within a reasonable period and in accordance with applicable law.

This Privacy Policy is intended to provide general information about RTDF's privacy practices. It should be reviewed and approved by the Foundation before publication, particularly in relation to its actual data-collection practices, payment facilities, third-party services, and applicable legal obligations.

RURAL AND TRIBAL DEVELOPMENT FOUNDATION